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05 Jul 2022


3:00 pm - 4:30 pm

July session: AGENDO Workshop on Effective Accounting in Core Facilities

Date: Tuesday 5th July 2022
Time: 3:00 – 4:30 pm (CET)


  • Flash Talk #1. Different users, different needs: alternative accounting methods (15min) – Julia Nagy (University of Ulm)
  • Flash Talk #2. The journey from manual to automatic accounting (15min) – José Rino (Instituto de Medicina Molecular João Lobo Antunes)
  • Flash Talk #3. Cost-effective workflow for financial integration (15min) – Pedro Garcia (Champalimaud Foundation)
  • Flash Talk #4. Considerations on ERP integration for automatic billing (30min) – Cláudia Faria (Agendo)
  • Q&A (15min)


In the last decades, research institutions have been making investments to ensure that the high standards and technological needs of research projects are met, leading to the development of scientific core facilities as professional service providers. From a management perspective, and given the current European funding mechanisms that allow a pay-to-use approach, more information about accounting is being asked to the facilities staff. However, as few resources are provided to accomplish this task, facility personnel often struggle to provide the administration with accurate usage metrics of their resources for recharging.

With this workshop, we intend to raise ideas and propose cost-effective solutions to relieve staff from the accounting burden, so that they can focus on science. We will provide examples from peers, an expositive training session of 30 min on how a full or partial financial integration can be made, and the pros and cons of each solution. As there is a large range of different methodologies and workflows, we will dedicate the last 15 minutes for Q&A, so that you can evaluate the best strategy for your setup.

Video recording

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